Background

The FINCAPES (Flood Impacts, Carbon Pricing, and Ecosystem Sustainability) project is a multi-stakeholder, gender-responsive initiative to help Indonesia adapt to, and mitigate climate change, and conserve biodiversity in a socially and economically sustainable manner. Jointly undertaken by the University of Waterloo’s Faculty of Mathematics and Faculty of Environment, the project is a 5.5-year initiative funded by Global Affairs Canada to help Indonesia build capacity within government agencies, universities, and related partners.

The FINCAPES project will provide capacity building to support and catalyse Indonesia’s effort through:  

• Increasing capacity of government, industries, and citizens to adapt to and mitigate financial impact of flood risk. 
• Accelerating application and replication of Nature-based Solution (NbS) for peatland and mangrove restoration and conservation. 
• Strengthening national-level governance capacity for climate change mitigation and adaptation.

Working closely with IPB University, the project will enhance adoption of gender-equitable nature-based solutions for peatland and mangrove restoration and conservation, and promote biodiversity conservation, to support Indonesia’s climate change adaptation and mitigation efforts. These efforts will help identify and disseminate best practices in peatland and mangrove ecosystems that support sustainable livelihoods, biodiversity conservation, and support climate change adaptation and mitigation efforts. 

FINCAPES will support the establishment and operation of an applied research center for NbS research. The NbS Applied Research Center will undertake research, piloting, demonstration, and promotion of improved NbS approaches and practices to sustainably help protect and restore critical peatland and mangrove ecosystems and preserve biodiversity in targeted locations. These efforts will support and help accelerate Indonesia’s efforts to adapt to negative climate change impacts such as coastal abrasion, flooding, and ecosystem degradation, while simultaneously supporting climate change mitigation efforts by helping to protect and enhance carbon dioxide and greenhouse gas sequestration in peatland and mangrove ecosystems. These efforts will complement work being undertaken by the Government of Indonesia’s Peatland and Mangrove Restoration Agency (BRGM), and Ministry of Environment and Forestry, to support achievement of Indonesia’s Nationally Determined Contributions (NDCs). 

To ensure the project's long-term success, collaboration with IPB University and other stakeholders will be fostered. Geographically, the project will focus on the Lampung, Jambi, and West Kalimantan with a special emphasis on prioritizing gender and social inclusivity in decision-making processes and economic activities within these regions.

Summary of Position

The Project Assistant will operate under the line management of the FINCAPES Finance Manager in Jakarta, and in close coordination with the FINCAPES Program Officer NbS.

The role involves active participation in the development of the Nature-based Solutions (NbS) Applied Research Center and the execution of NbS programs. Close collaboration with the IPB University team is expected throughout these initiatives. 

Key responsibilities and duties include:

• Provide comprehensive administrative support to the FINCAPES-IPB Nature-based Solutions (NbS) program including reviewing/conducting sample checking of vendor’s invoices, Service Provider Support Expense Report, Program Expenses Reports and other supporting financial documentation by applying the University of Waterloo finance and procurement policies as the reference point. 
• Manage the procurement process for project-related needs, including but not limited to hotel reservations, consumables, and equipment procurement.
• Liaise with stakeholders such as Government of Indonesia, universities, NGOs and other stakeholders to coordinate logistics for program implementations.
• Coordinate travel arrangements and accommodation for staff and consultants, including flight bookings, hotel accommodations, and car rentals.
• Work closely with the Field Coordinators in Lampung, Jambi and West Kalimantan to collect the necessary supporting documents for district level activities to ensure timely payment of vendors and IPB team travel and per diem claims. 
• Provide administrative, including drafting letters, logistical support and documentation for events, meetings and other program implementation for the NbS component.
• Manage petty cash and maintain accurate records of expenditures. 
• Provide administrative and logistical support for national-level workshops, meetings, and events organized by the project.
• Ensure timely distribution of reports, documents, knowledge products, and correspondence to stakeholders.
• Support vendor identification and vendor list for NbS program activities
• Maintaining organized electronic and physical filing systems for financial & administration documentation.
• Manage stationery and pantry supplies in FINCAPES – IPB regional Office at Dramaga Campus.
• Support communication and visibility material in coordination with FINCAPES Communication specialist and other relevant parties.
• Willingness and ability to travel to remote rural locations as required. 

Qualifications

1. Bachelor’s degree in administration, management, finance or accounting, or another economics-related subject.
2. Minimum of 3 (three) years of working experience in the field of office/project administration, grants/contract, finance, and accounting. Experience working with GAC or another international donor-funded project will be an advantage.
3. Proficiency in word processing (Microsoft Word and Power Point) and spreadsheets applications. Knowledge of accounting software will be an advantage.
4. Excellent verbal and written communication skills in Bahasa Indonesia, as well as a good command  of English.
5. Demonstrates detail orientation, proactive attention to outcomes and expectations, and ability to understand and effectively use information and data.
6. Adaptive to working in a team and as an individual with proven ability to work independently and manage time effectively.
7. Proven interpersonal skills in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity and gender; and
8. Able to work to tight deadlines and adapt quickly to changing environments.

How to Apply

• Application Deadline for submission: July 28,  2026 at 23:59 WIB.
• Application can be submitted to the following link: https://bit.ly/PFAA-NbS or scan the QR below:

Only short-listed candidates will be notified and contacted for further step of the process. Applications received after the deadline or incomplete applications will not be considered.