Procurement: Event Organizer for National Conference on Flood Risk and Climate Resilience
Feb 27, 2026
The FINCAPES Project invites qualified Event Organizers (EOs) to submit proposals for the planning and execution of a National Conference on Flood Risk and Climate Resilience, to be held in Jakarta on 16 April 2026. The conference will convene national and international stakeholders to examine how climate change is intensifying flood risk in Indonesia and to discuss how scientific modelling can support anticipatory, risk-informed planning and disaster risk financing.
The event will feature a hybrid format (in-person and live streaming), high-level speakers, technical sessions, and a curated photo exhibition showcasing community perspectives on flood risk. The selected vendor will provide comprehensive event production and technical management services, including:
- Full hybrid event setup and live streaming operations
- Stage design, LED videotron, A/V production, and lighting
- Visual identity and digital assets production
- On-site event management and media coordination
- Design and installation of a curated photo exhibition
- Post-event documentation and reporting
Access Full RFP and Submission Documents
Interested vendors are invited to review the complete Request for Proposal, including:
- Detailed Scope of Work
- Technical Specifications
- Budget Template
- Evaluation Criteria
- Submission Guidelines
- Procurement Timeline
To download the full RFP document: click here
Key Dates
- RFP Publication: 27 February 2026
- Submission Deadline: 06 March 2026, 23:59 WIB
- Kick-off Meeting (Tentative): 30–31 March 2026
Proposals must be submitted electronically to: fincapes@uwaterloo.ca
Your proposal submission email should follow the following email subject format: Proposal-EO-Your Name
Only shortlisted candidates will be contacted. FINCAPES reserves the right to accept or reject any proposal without obligation to provide justification